Find out everything you need to know about cloud-based intranet software. Interested in exploring the advantages on offer? Want to compare and contrast software and providers? Find the answers to these questions, plus much more.
Getting started on deploying a cloud-based intranet can be daunting. And especially if you’re a bit of a technophobe or you don’t have time to research. This category of posts will take you through all the steps needed. We cover everything from needs assessment to effective design and content ideas. There’s also a range of articles looking at the integrated features and tools on offer with intranet platforms. Plus, there’s a whole lot more handy tips and advice.
The articles below provide a comprehensive knowledge resource on all aspects of cloud-based intranets. You’ll find everything you need, from simple terminology definitions to examples of the cloud-based software in action.
Although this category focuses on the cloud intranet solution, there’s much crossover between other categories on our blog. We have developed a comprehensive knowledge bank on topics relating to the digital workplace. So, it’s worthwhile browsing our other sections. There may well be something of interest that you haven’t yet considered. Alternatively, get in touch. We’re always happy to discuss your requirements.
Let’s kick things off by answering some of your FAQs about cloud-based intranets.
A cloud-based intranet is a private network for internal communications, collaboration, and knowledge sharing. It’s hosted on a remote server by a third-party provider. Thanks to cloud computing, the private network is accessed anytime and anywhere via an internet connection.
A cloud-based intranet solution uses customizable, pre-built templates. No great technical expertise is needed to get started. You can create pages quickly and easily, so the platform is up and running in no time.
The modern digital workplace includes a mix of office-based, remote, and hybrid employees. Flexibility is the order of the day. Accessible 24/7, a cloud-based intranet ticks all the boxes for your business needs, regardless of company size.
When it comes to setting up an intranet, you have two basic choices:
With an on-premises version, you must buy the software and host it onsite. An on-premise intranet means you are responsible for maintaining the server and updating the software. And most importantly, you are also accountable for the site’s security. However, with cloud software, the provider takes care of updates, maintenance, and security.
One of the advantages of an on-premises intranet is that you can create a platform that matches your specific needs. You have full ownership and the flexibility to design a unique solution.
However, before you dive in, there are some downsides to consider with an on-premise intranet. Building your own platform takes time and effort. Often the intranet software is challenging to navigate, even for technical experts. Plus, the costs can quickly add up. You may have to buy extra plugins and add-ons to get the different tools your business needs. The budget can soon spiral out of control, and that’s before you have tested and piloted the business intranet.
It’s a different story with a cloud-based solution. All-inclusive, fixed monthly subscriptions provide cost certainty. And user-friendly templates make deployment more straightforward. You won’t need a degree in computing to get started. Furthermore, the provider has already tested the software doing away with the pilot stage.
The wide array of available features, plus customization options, means you can create the perfect intranet for your business. And remember, the provider is responsible for updates, maintenance, and security. Your data is safe and secure in the cloud and is less likely to be breached. And that’s one major potential headache taken care of.
Check out our dedicated blog If you are undecided between an on-premise or cloud-based intranet. And use the tips and advice to help you make an informed decision.
From small to large businesses, organizations of all sizes are choosing a cloud-based intranet. Here are some of the headline reasons why a cloud solution is the top choice for business:
With no upfront software and server costs, faster deployment, and 24/7 access, it’s a no-brainer, right?
The advantages of cloud solutions continue beyond scalability, easy setup, and lower costs. There are a host of extra business benefits on offer. Let’s take a look at the top five:
As you can see from the list of top five benefits, a cloud intranet solution can double up as an employee experience platform. The company intranet makes for a better all-around employee experience, from new employees to seasoned veterans.
You won’t find an intranet site builder in the Google Workspace suite. However, Google Sites is included. And while it hasn’t been developed specifically for intranets, you can use it to create and edit sites with a drag-and-drop tool. Some small businesses, in particular, have used to build basic intranets hosted in the Google cloud.
However, when commentators talk about a Google intranet, they usually mean intranet software that integrates with Google Workspace. Like MyHub, many providers of cloud services offer single-sign-on Google access. This means you can harness the power of Google Workspace directly from your intranet software.
SharePoint is not an intranet as such. It’s software that can be used to create an intranet platform. Microsoft initially designed it as a content management system. However, integration with M365 apps like Microsoft Teams has increased its popularity as intranet software.
It is possible to create a functioning intranet using SharePoint. However, beware. Users often criticize SharePoint for its clunkiness, complexity, and poor user experience.
Check out our blog on SharePoint intranets for a fuller discussion of the pros and cons.
Slack is not an intranet. It’s a channel-based communication platform. Businesses mainly use it for real-time conversations and collaboration. Some have used it to develop a type of intranet by creating channels for different teams or projects, sharing files and documents, and integrating with other tools.
If you already use Slack, it may be a cost-effective alternative. However, it’s fair to say it won’t have the same rich functionality as specialist cloud-based intranet software.
There’s no simple answer, as much depends on the organization’s size, needs, and budget. And there are plenty of options in the market.
The best advice is to do your homework and draw up a shortlist. Compare different offerings based on their features, pricing, reviews, integrations, and support. And remember to request a free demo or trial to test the software before making a decision.
You can shortcut the process by checking out our list of the 21 Best Intranet Software for Employees In 2023.
Starting your new company intranet is more manageable if you break it up into bite-sized chunks.
Here’s a step-by-step guide to help you do just that.
Ready to get started on your cloud-based intranet? Get in touch with the expert team at MyHub. And if you’re pushed for time, find out about our intranet design service. We guarantee a customized and fully functioning business intranet in 40 days or less. Or, sign up today for a free demo or 14-day trial.
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