Are you looking for a solution to enhance internal communication, drive employee engagement, and keep the workforce connected? You’ve landed in the right place. Use your intranet as a central hub for communication and connection and develop a culture of collaboration and engagement.
Today’s post explores why an intranet platform is a must-have digital workplace tool for organizations of all shapes and sizes. Whether you are a university, health provider, or a financial services company, an intranet site benefits customers, partners, management, and employees.
We share top tips on how to get started and ensure your intranet focuses on addressing the pain points your company faces.
Finally, we identify the top 10 intranet solutions in the USA today.
Building A Strong Foundation
The first step is to get the foundations right. This involves setting clear objectives for the intranet, robust governance structures, a content management plan, and intuitive information architecture.
Flexibility is one of the intranet’s many benefits. However, a robust strategy at this early stage will help guide your selection of the best intranet for your company. And it will help ensure your platform delivers results.
Here’s what you need to consider when developing your strategy:
Intranet Purpose And Goals
Establish a clear purpose and goals for your intranet, aligning with your organization’s mission and objectives. Make sure you involve employees in this crucial stage. After all, they are the ones who stand to gain the most. Their involvement is critical if the intranet is to meet employees’ expectations and requirements.
Site Navigation
Now, it’s time to think about the site setup and navigation. You want to make it easy for employees to find the information they need. So, develop intuitive information architecture so your intranet is easy for employees to find their way around.
Intranet accessibility is another vital consideration. Intranet resources should be accessible to all employees, including remote ones or those with disabilities.
Furthermore, ensure your intranet is secure, reliable, and scalable, using robust information architecture and site page permissions. Look to partner with an intranet provider that offers the latest security features like SSL encryption.
Intranet Strategy
Next, develop clear leadership and governance structures, ensuring accountability and transparent decision-making.
Another crucial element of your overall strategy is content management. Content must be accurate, up-to-date, and relevant. Identify one team member in each department responsible for managing content. Tools like content calendars and workflows will make that task much more manageable.
Measuring Success and ROI
The final step is to develop a comprehensive evaluation plan, incorporating metrics and benchmarks for success. You want to ensure the intranet offers an ROI and meets your objectives.
Track key performance indicators such as engagement, adoption, employee satisfaction, and feedback. You can calculate ROI using metrics such as cost savings, productivity gains, and employee satisfaction. Then, use the data and analytics to inform your intranet decision-making and drive continuous improvement.
Top Use Cases For Intranets In The USA
So, how do organizations in the USA use their intranets to connect employees to resources, information, digital workplace tools, and each other?
Drawing on best practices, here are some ideas on use cases to get you thinking about the possibilities.
Create A Positive Digital Workplace
Provide employees with the tools and resources they need to succeed at work. Single sign-on access offers easy access to services, information, and resources in an integrated digital workplace solution. Employees don’t waste time toggling between different apps and tabs. Everything they need is under one virtual roof.
In addition, companies continue to prioritize employee well-being in the wake of the pandemic. The intranet is the perfect vehicle for promoting well-being with intranet-based resources and support for mental and physical health.
Finally, organizations create a positive digital workplace by using the intranet to celebrate employee achievements. Recognize workers’ contributions and promote a positive, inclusive work environment with shoutouts on team chat and stories on the intranet newsfeed.
Effective Communication
Keep your employees informed and engaged. Use your intranet site to share important company updates, news, and announcements.
One of the intranet’s best features is that you can get your message out using multiple channels and formats. There’s a wealth of options, from podcasts and videos to infographics and interactive newsfeeds.
Furthermore, encourage feedback and open communication between management and employees. Use tools such as surveys, pulse checks, and comments to find out what employees really think about the big topics in your organization.
In addition, providing access to relevant information and decision-making processes helps ensure transparency and accountability within the company.
Enhance The Employee Experience
Every HR professional and business owner knows the employee experience is more than just a buzzword. It’s the key to better recruitment, retention and, ultimately, improved productivity.
Follow the example of other USA companies and create a personalized, intuitive digital workspace, tailoring the experience to individual employee needs.
Provide employees with the tools and resources they need to manage their work, including access to relevant company services and resources.
Support career growth and advancement with intranet-based training and development opportunities.
Finally, connect employees and develop a sense of community by using your intranet site to support collaboration and socialization.
Top 10 Intranet Solutions In The USA For 2025
We’ve crunched all the numbers and done all the research, so you don’t have to. Our best-in-class list is based on the following criteria:
- Ease of use
- Simple deployment
- Ability to customize
- Employee experience with engaging UI/UX
- Seamless integrations with enterprise apps
- Availability of help and support
Ready to dive in? Check out our selection of the best intranet solutions available in the USA.
1. MyHub
MyHub’s all-in-one intranet software offers all the must-have features of a top-tier intranet. Highlights include the unique updates feed, which brings together notifications and alerts from across the site. What’s more, the MyHub platform seamlessly integrates with more than 60 third-party apps, including Google Workspace, Microsoft 365, HR systems, CRM platforms, and more. You can unlock the full potential of the software that your team already uses.
What sets MyHub apart from other providers is its sleek, user-friendly interface. Designed by experts with non-experts in mind, the platform is both intuitive and enjoyable to use, making it ideal for those without technical expertise.
With over 60 pre-built intranet templates, providing a wide range of powerful tools, MyHub helps boost the employee experience while keeping setup simple. You’ll enjoy extensive functionality and customization without extra hassle. Although it’s an out-of-the-box solution, there’s no compromise in capability. MyHub’s mobile app also ensures that on-the-go workers have the same robust services, tools, and resources as head office employees.
- 4.8 Capterra rating
- Prices from $1,300 a year
- Free demo and 14-day trial
2. Workvivo
Part of the Zoom family, Workvivo combines employee experience, communication, and intranet features into a single platform. With tools like activity feeds and spaces for community and collaboration, it streamlines communication and promotes engagement.
Moreover, Workvivo is an excellent choice for global organizations because it is available in multiple languages. The clean, engaging interface is easy to navigate, and setup is straightforward. Seamless integration with popular apps like Teams, Slack, and Zoom ensures it fits smoothly into your existing workflow.
- 4.7 Capterra rating
- Starting price $20,000 one-time flat rate
- Free trial and demo
3. Simpplr
True to its name, Simpplr focuses on delivering a straightforward and intuitive user experience. Despite its simplicity, the platform offers robust functionality. This ease of use also applies to its management, with built-in admin tools that require no specialized IT expertise.
A popular option with enterprise and medium-sized organizations across the USA, standout features include personalized user dashboards and AI-assisted content curation.
- 4.8 Capterra rating
- Prices available on request
- Free trial and demo
4. Unily
Unily’s employee intranet software stands out as one of the top customer-centric solutions with a visually engaging user experience. Unily helps organizations tackle challenges in internal communication, productivity, knowledge sharing, and remote working.
While it’s an out-of-the-box solution, it offers extensive customization options, so you can easily create a unique platform tailored to your requirements. Key features include built-in productivity apps, automated tools for boosting engagement, and a comprehensive knowledge base.
- 4.6 Capterra rating
- Prices available on request
- Free trial and demo
5. Interact
Interact is a powerful, enterprise-grade employee intranet software designed for modern workplaces. It offers all the essential features of a cutting-edge intranet site combined with strong visual appeal. Whether your employees are based in the office, working hybrid or fully remote, this employee experience platform will boost productivity and drive engagement.
Interact excels in customization, providing dashboards and tools that make it easy to tailor the platform to your unique needs. Other highlights include comprehensive onboarding and powerful built-in metrics.
- 4.6 Capterra rating
- Starting price $0.01 flat rate per month
- Free demo and trial
6. ThoughtFarmer
ThoughtFarmer’s cloud-based employee intranet software delivers a comprehensive suite of features, services, and resources. Flexibility is vital to any organization, and ThoughtFarmer’s software can be customized and adapted to meet customers’ unique needs.
It integrates seamlessly with platforms like Slack, Microsoft, and Google, ensuring smooth workflows. Designed with simplicity in mind, it’s an excellent option for tech novices.
ThoughtFarmer also offers both cloud and on-premise hosting options to suit diverse business needs.
- 4.8 Capterra rating
- Starting price available on request
- Free demo and trial
7. Blink
Blink is an employee communications platform designed with frontline workers in mind, making it a popular option in the transport, construction, healthcare, and retail sectors. Blink keeps employees in contact with each other and head office, whatever their location.
It provides one-touch access for seamless communication, knowledge sharing, and location updates. The platform combines an intuitive user experience with robust functionality. Built as a mobile-first app, Blink features a customizable UI/UX to fit your organization’s needs.
- 4.7 Capterra rating
- Starting price $3.40 per user per month
- Free trial and demo
8. Happeo
Happeo’s intranet software is tailored for Google Workspace, making it an ideal choice for Google-driven workplaces. It also integrates seamlessly with Microsoft 365, offering flexibility for diverse environments. With a template-based, customizable page builder, setup is quick and hassle-free.
The platform supports efficient communication, collaboration, and engagement. Happeo is available in multiple languages and as a mobile app. Furthermore, it offers 24/7 customer support via chat alongside a comprehensive online knowledge base.
- 4.5 Capterra rating
- Starting price available on request
- Free trial and demo
9. LiveTiles
The LiveTiles out-of-the-box intranet software is all about enhancing the employee experience. It features an engaging, responsive UI with clean, intuitive navigation. Setup is simple, and seamless integration with SharePoint makes it an excellent option for Microsoft users.
Standout features include site-wide analytics, comprehensive customization features, and AI-driven bot assistants.
- 4.6 Capterra rating
- Starting price $1
- Free trial and demo
10. Staffbase
Staffbase is a mobile-first employee communication and intranet software designed for companies with distributed teams.
It allows businesses to create a branded app to connect remote and on-the-go employees. Workers can engage with company and department newsfeeds, social walls, newsletters, videos, and photo galleries.
Extra features include employee directories, time tracking, and chat. Staffbase integrates with Microsoft 365, Teams, SurveyMonkey, and more. Customer support is available via chat, FAQs, and an online knowledge base.
- 4.7 Capterra rating
- Starting price $0.01 per month flat rate
- Free trial and demo
Best Practices and Lessons Learned
Want to boost communication, collaboration, and engagement among your employees? The right intranet solution for your organization can help you get there.
Whether you’re looking for a user-friendly platform, advanced features, or seamless integration with existing tools, our selection of the top 10 intranet solutions in the USA provide a variety of options to help your organization thrive.
Take the next step in transforming your workplace by exploring these solutions and finding the one that best aligns with your goals.
About MyHub
We are a leading intranet software provider. Our solutions are the powerhouse behind the digital workplace in organizations across the USA. MyHub’s easy-to-use platform ensures your people are connected to information, resources, and each other, regardless of location.
Check out our highlights video and sign up for a free demo or 14-day trial.
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